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Terms Of Use

The website operated at www.ourrecords.com (the “Site”) and the services provided in connection therewith (the “Service”) are operated by OurRecords, Inc. (“Company,” “us,” or “we”).  By using the Service, you (“Member”) accept and agree to be bound by the following Terms of Use (the “Agreement”) which governs the use of the Service.

Please read the terms and conditions contained in this Agreement carefully. Your use of and/or registration with the Service will constitute your ongoing acceptance of this Agreement. If you cannot accept this Agreement, please do not use the Service. This Agreement may be modified from time to time; the date of the most recent revisions will appear on the last page under the heading “EFFECTIVE DATE.”  It is your responsibility to regularly check the Site to determine if there have been changes to this Agreement and to review such changes. Continued access of the Site and/or use of the Service by you will constitute your acceptance of any changes or revisions to this Agreement.  Your failure to abide by this Agreement or any other terms or conditions posted anywhere within the Service may result in suspension or termination of your access to the Service, without notice, in addition to our other remedies.

We are not an internet service provider; in order to use the Service, you must have internet access and software required for email and web usage.

DEFINITIONS

  1. 3rd Party Review. Validation by an unrelated third party of submitted Record based on Requirements criteria.
  2. Affiliation. Organization with whom Member is affiliated.
  3. Attestation. Self declaration/affirmation of the correctness and truth of a submitted Record.
  4. Connection. Link between people (i.e. Members) and Organizations or across Organizations.
  5. Credential. Record validated by 3rd Party Review or primary source verification.
  6. Engagement. Link between people (i.e. Members) and Opportunities at Organizations.
  7. Member. A person with a valid single user account and active subscription for the Service.
  8. Primary Source Verification. Validation of submitted Record via issuing body or authority.
  9. Compliance Group. Job position, certification, license, or logical grouping of Requirements.
  10. Organization. A commercial, non-profit, or governmental entity with an active subscription for the Service administered by one or more members.
  11. Organizational Administrator. A Member that creates and stipulates Compliance Group Requirements for a given job position, certification, or license and has access to all evidence submitted to fulfill requirements on behalf of an Organization.
  12. Record. True and complete information which may include documented evidence submitted to meet the Requirements for a given Compliance Group.
  13. Requirement. Records or certifications required by an organization for an Compliance Group.

 

REGISTRATION AND ACCOUNT CREATION

  1. Registration Information
    You can generally view the Service without revealing any personally identifiable information about yourself.  You may voluntarily provide to us personally identifiable information if you desire to register and/or set up an account to use the Service or when you submit a request to us.  You undertake to register for the Service using accurate and current information about yourself – including your correct name, email address and any other requested details – in addition to selecting a Username and password which will be associated with your membership during registration (collectively, “Registration Information”). If any of your Registration Information changes, you agree to update such information by editing your customer profile on the Service.  Your Registration Information, as subsequently amended and added to, will be available to organizations.

    We reserve the right, in our sole discretion, to refuse the use of a Username or revoke the use of a Username previously selected by a Member.  This may be because we feel the Username is inappropriate or for other reasons; we are under no obligation to disclose to you our reasons for revoking your use of a specific Username.

  2. Disclosure and Privacy Policy
    Any information you supply to us via the Service is governed by our Privacy Policy.  Our Privacy Policy forms part of this Agreement, and by agreeing to this Agreement, you also give your consent to the way we may handle your personal data in that policy.

    Any organization to which we provide your personally identifiable information will also be required to keep your personally identifiable information confidential in accordance with this Privacy Policy. We will also disclose your personally identifiable information if we reasonably believe we are required to do so by law, regulation or other government authority. We will not sell your personally identifiable information to any other company or organization except we may transfer your personally identifiable information to a successor entity upon a merger, consolidation or other corporate reorganization in which we participate or to a purchaser of all or substantially all of our assets. Such successor entity shall be bound by the terms and conditions of this Privacy Policy.

  3. Maintenance of Registration Information.
    If you register and/or set up an account on the Service, you will be solely responsible for maintaining the confidentiality of your Registration Information. You may not authorize others to use the Service and you are responsible for all use by you and those you allow to access the Service using the Registration Information you have provided. You may not sub-license, transfer, sell or assign your Registration Information and/or this Agreement to any third party without our written approval. Any attempt to do so will be null and void and shall be considered a material breach of this Agreement.

    If you have reason to believe that your account is no longer secure (for example, in the event of a loss, theft or unauthorized disclosure or use of your Registration Information), you agree to promptly change the affected Registration Information and notify us of the problem.

GENERAL USE RESTRICTIONS

Among other features, the Service allows users to create, upload, download, organize, modify and store data, content and file attachments in Records and share those Records with other users. Subject to the terms and conditions of this Agreement and the usage limitations established by the Service, we hereby grant you a worldwide, non-exclusive, non-transferable right to access and use the Service during the term of this Agreement to (i) create, submit content to, edit and delete Records, (ii) invite other users to view, submit content to Records, and (iii) otherwise use the Records, web forms, reports, and other features and functionality of the Service for your personal use (or, if you are a company, your internal business purposes).

You agree to use the Service only for lawful purposes and you acknowledge that your failure to do so may subject you to civil and criminal liability.  You will not copy or distribute any part of the Service in any medium without our prior written authorization and you will not alter or modify any part of the Service.

You further agree not to disrupt, overwhelm, attack, modify or interfere with the Service or its associated software, hardware and/or servers in any way, and you agree not to impede or interfere with others’ use of the Service. You agree not to alter or tamper with any information or materials on or associated with the Service. Other than connecting to our servers by http requests using a Web browser, you may not attempt to gain access to our servers by any means – including, without limitation, by using administrator passwords or by masquerading as an administrator while using the Service or otherwise. In order to protect the integrity of the Service, we reserve the right at any time in its sole discretion to block members from certain IP addresses from accessing our website or the Service.

All information, documents, products, software and services provided as part of the Service, including trademarks, logos, graphics and images (the “Materials”) are provided to you by us.

We grant you the limited right to display the Materials only on your personal computer, and to print, copy and download the Materials therein displayed on such computer, provided that: (1) both our copyright notice (set forth below) and this permission notice appear in the Materials so displayed, copied or downloaded and (2) such display, copy or download is solely for your personal or internal informational use (that is, not distributed or otherwise transmitted outside of your home or company, or otherwise broadcast in any media to any third party). You acknowledge and agree that you have no right to modify, edit, alter or enhance any of the Materials in any manner. This limited license terminates automatically, without notice to you, if you breach any terms of this Agreement. Upon termination of this limited license, you agree to immediately destroy any electronic or printed Materials.

You agree not to reproduce, transmit, display, distribute, “frame” or “mirror” any Materials on any other server or Internet-based device without the advance written authorization of us or our licensors, respectively.

Except as stated herein, you acknowledge that you have no right, title or interest in or to the Materials or any Third Party Content (as further described below) on any legal basis, without our advanced written authorization.

The Service is not intended for users under the age of 18, and we do not knowingly collect personally identifiable information from users under the age of 18. Such users are expressly prohibited from submitting their personally identifiable information to us; and any information submitted by such users will not knowingly be used, posted, or retained by us.

MISUSE OF THE SERVICE

The Service is intended to be used by its Members for the purposes described above. Accordingly, Members must not: (i) include swear-words or terms that could be considered offensive in material posted on or transmitted through the Service, (ii) place material on, or otherwise use, the Service for any business or commercial purpose, (iii) use your access to the Service, or information gathered from it, for the sending of unsolicited bulk email (sometimes known as spam), or (iv) collect or harvest any personally identifiable information, including Usernames, from the Service, nor use the communication systems provided by the Service, for any commercial purpose. You may not register for or use our Service to monitor or test its performance or for other benchmarking or competitive purposes.

We reserve the right to (i) suspend or terminate any Member’s access to the Service, or parts of it, and/or (b) to remove, or require the Member to remove, any information posted on the Service, if the relevant Member or material appears to us to be in breach of any provision of this Agreement. Any person whose access has been suspended or terminated must not re-register for, or re-access, the Service without our prior consent. However, there may be times when determined people whose Membership has been terminated or suspended re-register as Members, in breach of their obligations under this Agreement; we cannot prevent that. You are responsible for everything which is done on or through the Service while your Membership account is logged on to the Service, or through your email address(es).

THIRD PARTY CONTENT

Any opinions, advice, statements, services, offers, events or other information or content expressed or made available in connection with the Service by third parties (including information providers and users) are those of the respective author(s) or distributor(s) and not ours (the “Third Party Content”). We neither endorse nor are responsible for monitoring, reviewing or the accuracy or reliability of any opinion, advice, information or statement made in connection with the Service by anyone other than our authorized employees acting in their official capacities and you agree that you shall have no right of recourse against us for any liability arising out of your use (or lack thereof) of such Third Party Content.

LINKS TO THIRD PARTY SITES

The Service may include links to other World Wide Web sites or resources (“External Web Sites”). Because we have no control over External Web Sites and resources, you acknowledge and agree that we are not responsible for the availability of such External Web Sites or resources, and does not endorse and is not responsible or liable for any content, advertising, products, services, or other materials on or available from such External Web Sites or resources. You further acknowledge and agree that we shall not be responsible or liable, directly or indirectly, for any damage or loss caused by or in connection with use of or reliance on any such content, goods or services available on or through any such External Web Site or resource. Finally, you acknowledge that such External Web Sites usually have their own terms and conditions, including privacy policies, over which we have no control and which will govern your rights and obligations with respect to the use of those External Web Sites.

We cannot always foresee or anticipate technical or other difficulties which may result in failure to obtain data or loss of data, personalization settings or other service interruptions. We cannot assume responsibility for the timeliness, accuracy, deletion, non-delivery or failure to store any user data, communications or personalization settings. For example, when displayed through the Service, account information is only as fresh as the time shown, which reflects when the information is obtained from such sites. Such information may be more up-to-date when obtained directly from the relevant sites. You can refresh your account information through the Service, in the manner prescribed therein.

EMAILS AND ALERTS

In the course of providing the Service, we may need to communicate with you via email (see our Privacy Policy to learn more about communications). You agree to receive emails which are specific to your account and necessary for the normal functioning of the Service, including welcome emails which help inform new users about various features of the Service. You also agree to have your name and/or email address listed in the header of certain communications which you initiate through the Service.

You understand and agree that any alerts provided to you through the Service may be delayed or prevented by a variety of factors. While we do guarantee the sending of alerts it undertakes to send in this Agreement, we cannot guarantee the delivery or the accuracy of the content of any alert as the recipient’s email address may be invalid or have limitations on the relevant mailbox that could impede the delivery of the email, such as a mailbox limit or spam filter.  We shall not be liable for any delays, failure to deliver, or misdirected delivery of any alert; for any errors in the content of an alert; or for any actions taken or not taken by you or any third party in reliance on an alert.

Effective Date

This Agreement was last updated: September 19, 2024.